Many companies are choosing their billing system because DIAN is in its mass phase of electronic invoicing and how to choose the correct provider can be a disturbing question; however, choosing the best electronic invoicing software Zee Medical Billing Services is an easy task if you have the medium and long-term benefit of your company in mind. In this article we will tell you how to choose the best software for your company.
Any company has very high challenges in operational, administrative and economic issues. Updates of all kinds should also be seen as a strategic ally in your company to make your business stand out and have a strong added value, both from the inside out, and within your company.
For these reasons and given the necessary provisions to implement electronic invoicing, you must take into account the needs of your company and be aware that the electronic invoicing system will be adjusted and updated depending on the scope and progress you have in your tax administration and in the processes carried out in your company.
Electronic invoicing improves your business processes
Many companies are thinking of acquiring software to help them in their accounting processes and to comply with the electronic invoicing guidelines established by the DIAN, but on the other hand there are still many who think that the implementation of electronic invoicing in their companies represents difficulties. Difficult to face, you must bear in mind that with the help of software you can comply with everything provided by DIAN in an easy way and the administrative processes of your company will be more efficient.
Main functions of an electronic billing software
With a software you can have many accounting functions that are of great help for your company; this is because they are not only responsible for making electronic invoices, but they are also capable of performing other very important tasks.
It is important that you analyze if the software you are going to hire includes them or at least that it has the ones that your company needs the most.
- They make invoices taking into account the characteristics established by the DIAN.
- They are capable of automating your accounting.
- Most of them work in the Cloud, which reduces the risk of losing your information; to this is added that you can also use it anywhere you want.
- They are very accurate in data processing. This will avoid mistakes that can occur with traditional methods.
- They help you in making important decisions about your company, thanks to their orderly way of presenting data on the health and financial status of it.
- They are adaptable, thanks to the fact that they adjust to the requirements of your company.
- It is possible to customize the user level, so it is you who decides what type of information can be edited by each collaborator.
- They withstand information overloads, which will surely allow you to work with the amount of data you need without the fear of interruption in operation.
- They are very easy to use; this means that anyone with minimal knowledge can use different categories.
- They are very safe, thanks to the fact that they control different stable and very efficient security protocols.
- You can manage accounting reports of the aspects you need: for example, losses, profits, balances with the ease of accruing them to your liking.
- They are auditable, which will help you identify errors and who made them.
- Create important reports with just one click.
Other aspects that you should take into account when choosing your billing software
As you have already seen, a good electronic invoicing provider will not only help you save money in your company, but you will also be able to change your organizational culture and make it more efficient. But despite these basic and much-needed operational functions, there are three others that you should take into account when choosing your electronic invoicing software.
You must be authorized to bill
Electronic invoices can only be generated by authorized providers authorized by the tax authority. To check if your provider is authorized you can call or check it on the DIAN website, in this place you will find a list of all authorized providers.
It is of great importance that the provider you hire complies with all the guidelines established by the DIAN to invoice electronically, in this way you will have the confidence that your tax documents are legal and valid.
Take into account the price of your billing provider
As it is clear the price is one of the important aspects when looking for a provider billing. Take into account the additional service options to electronic invoicing and ensure that these services contribute to the agility in your company.
In many cases, billing providers help you with the training of your workers and manage the implementation of the system or the migration of your accounting data.
It is also important that unlimited support is included in the price, since many billing software take advantage of the situation to load additional training packages, which, although they are useful for start-up and for solving technical failures, have additional costs.
Your provider must be scalable
A very important part of the electronic invoicing service has to do with the number of documents you generate per month and how this can present a change over time. We advise you to have a supplier that is capable of supporting your work for the moment your business grows; It is also important that it can be adapted to new needs in an efficient and simple way.
Electronic documents can be credit, debit and electronic invoice notes. Check here a complete article on electronic vouchers or documents associated with electronic invoicing.
These are the main aspects that we advise you when choosing the electronic invoicing provider for your company, keep in mind that at Zeemedicalbilling we comply with all the guidelines established by DIAN and we are also committed to helping your company grow from the hand of strategic.
In addition to the range of advantages that Zeemedicalbilling offers you, we can guarantee that we provide the billing service directly, without subcontracting other solutions, which will save you headaches when executing the start-up of your software and when you require service. Assisted in solving specific faults.